Step-by-Step Procedure for Licence Application

Types of licences

Ionising Radiation 

• L3 - Application for a licence to keep or possess an irradiating apparatus for use other than sale (for individual equipment owner)
• L4 - Application for a licence to keep or possess radioactive materials for use other than sale (licence under Faculty)
• L5 - Application for a licence to use irradiating apparatus (other than sale) (for individual PI)
• L6 - Application for a licence to use, handle and transport radioactive materials (other than sale) (for individual PI)
• L6A - Application for a licence to handle and transport radioactive materials (for transport company)
• L7A - Application for a licence to import a consignment of irradiating apparatus
• L7B - Application for a licence to export a consignment of irradiating apparatus
• L8A - Application for a licence to import a consignment of radioactive materials
• L8B - Application for a licence to export a consignment of radioactive materials
• L8A - Application for a licence to transit a consignment of nuclear materials
• R1 - Registration as a radiation worker (students and workers based on L5 or L6 of PI)

Non-ionising Radiation

• N1 - Application for a licence to manufacture or deal in the apparatus specified in Parts I, II and III of the NIR regulations
• N2 - Application for a licence to keep or possess for use the irradiating apparatus specified in Parts II and III of the NIR Regulations (to possess laser or sonicator)
• N3 - Application for a licence to use the irradiating apparatus specified in Part III of the NIR regulations (each individual person operating laser need to apply for this license. No need N3 to operate sonicator.)
• N4A - Application for a licence to import the irradiating apparatus specified in Parts I, II and III of the NIR regulations
• N4B - Application for a licence to export the irradiating apparatus specified in Parts II and III of the NIR regulations

Procedure

L3 license (L3 for possessing an ionizing irradiating apparatus, e.g., XRD)

1. Download the application form for L3 from NEA website
   http://www.nea.gov.sg/services-forms/licences-permits-building-plan-clearances/radiation
2. Complete the application form. Obtain the equipment brochure.
3. Submit the completed NEA license application form, equipment brochure and cheque to Mdm Lim Nyoon Keow. Remember to keep a copy of these documents.
4. Mdm Lim will submit the documents to FOS Safety (Syam/Wei Lee/Alicia) who submit the documents to NEA for processing. A copy of these documents will be kept by them.
5. Wait for approval from NEA (about 1 month).
6. Install the equipment and ensure it is in operating conditions.
7. NEA will conduct a site inspection for the equipment to measure the radiation level. FOS Safety will assist to make appointment with NEA officer, Mr Chai Chiang Yap (email: chai_chiang_yap@nea.gov.sg; phone: 6731 9543) for inspection.
8. NEA will issue the L3 licence when the inspection is passed.
9. Once NEA issued the license, they will mail to FOS Safety and the mail will be forwarded to you via Mdm Lim. A copy of the license will be kept by FOS Safety.

L5 for using the XRD and also as a supervisor for R1 license holder

1. Download the application form for L5 from NEA website
   http://www.nea.gov.sg/services-forms/licences-permits-building-plan-clearances/radiation
2. Complete the application form.
3. a) Complete the Authorization form for Occupational Health Services.  
   b) Submit the complete form to Mdm Lim Nyoon Keow who will submit to FOS Safety (Syam/Wei Lee/Alicia) for approval. The approved form will be returned to you.
   c) With the approved form, make an appointment with Occupational Health Clinic in OSHE.
   Contact person: Nurse Kim @ nursekim@nus.edu.sg , 6516 7333 or Goh Sha Wee @ oshgsw@nus.edu.sg , 6601 1781.
   Upon receipt of the completed request form, they will contact you via phone or e-mail for further arrangements.
   d) Go for the medical examination and obtain the medical report.
4. Submit the completed NEA license application form, medical report and cheque to Mdm Lim. Remember to keep a copy of these documents.
5. Mdm Lim will submit the documents to FOS Safety who will submit the documents to NEA for processing. They will also keep a copy of these documents.
6. Attend the written test in NEA upon receive the notification from NEA.
7. Wait for approval from NEA.
8. Once NEA issued the license, they will mail to FOS Safety and the license will be forwarded to you via Mdm Lim, then she will pass to you. A copy of the license will be kept by FOS Safety.
   
   

R1 license holder for radiation worker (work under supervisor of L5 license holder, no written test required)

1. Download the application form for R1 from NEA website
   http://www.nea.gov.sg/services-forms/licences-permits-building-plan-clearances/radiation
2. Complete the application form.
3. a) Complete the Authorization form for Occupational Health Services.  
   b) Submit the completed form to Mdm Lim who will forward to FOS Safety for approval. The approved form will be returned to you.
   c) With the approved form, make appointment with Occupational Health Clinic in OSHE.
   Contact person: Nurse Kim @ nursekim@nus.edu.sg , 6516 7333 or Goh Sha Wee @ oshgsw@nus.edu.sg , 6601 1781.
   Upon receipt of the completed request form, they will contact you via phone or e-mail for further arrangements.
   d) Go for medical examination and obtain the medical report.
4. Submit the completed NEA license application form, medical report and cheque to Mdm Lim. Remember to keep a copy of these documents.
5. Mdm Lim will submit the documents to FOS Safety who will forward the documents to NEA for processing. They will also keep a copy of these documents.
6. Wait for approval from NEA.
7. Once NEA issued the licence, they will mail to FOS Safety and the license will be forwarded to you via Mdm Lim, then she will pass to you. A copy of the license will be kept by FOS Safety.
   

License renewal for L3, L5 and R1

1. Take note of the licence expiry date. You should receive the renewal notice about 2 months before the expiry date. If you do not receive the renewal notice 1 month before the expiry date, highlight to Mdm Lim /Syam/Wei Lee/Alicia. They will request the renewal notice from NEA.
2. Start the renewal process when you received the renewal notice.
   a) Complete the renewal form.
   b) Prepare the cheque.
   c) Submit the completed license renewal form and cheque to Mdm Lim /finance. Remember to keep a copy of these documents.
   d) Mdm Lim /finance will submit the documents to finance/FOS Safety (Syam/Wei Lee/Alicia). Finance/FOS Safety will submit the documents to NEA for processing.
3. Once NEA issues the new license, they will mail to Syam/Wei Lee/Alicia who will forward to Mdm Lim for transmission to you. FOS will keep a copy of the license.
   

TLD badge

1. With the L5 and R1 licenses, the NEA will issue you a TLD badge to you. The TLD badge from NEA will be given to FOS Safety who will forward to Mdm Lim to pass to you.
2. NEA will issue TLD badges to you every month. It is a one-to-one exchange exercise. Therefore, you need to return the used TLD badge to get a new badge.
3. NEA will send FOS Safety the dose report for the TLD badge. You will receive the report from Mdm Lim.